Employers must retain completed I-9 forms for 3 years after the date of hire OR 1 year after employment termination, whichever is later. This means an employee hired on January 1, 2023, and terminated on June 30, 2024, requires I-9 retention until January 1, 2026 (3 years from hire date), not July 1, 2025 (1 year from termination). The "whichever is later" rule ensures long-term employees who leave before the 3-year mark still have their I-9 retained for 1 year post-termination, while short-term employees who leave within months of hire still have their I-9 retained for the full 3 years from hire date. Early destruction or loss of I-9 forms before the required retention period expires triggers automatic penalties of $288 to $2,861 per missing form during ICE audits, even if the original I-9 was completed correctly.

The retention requirement applies to all I-9 forms regardless of whether the employee was full-time, part-time, seasonal, or temporary, and includes all supporting documentation such as copies of identity documents (if the employer chose to retain them), reverification records (Section 3), and any notes or correspondence related to the I-9 completion process. Employers must store I-9 forms separately from personnel files and ensure they are readily accessible for ICE inspection—typically within 3 business days of receiving a Notice of Inspection. Digital storage is permitted if the system maintains data integrity, prevents unauthorized alterations, and can produce readable paper copies on demand. Many employers struggle with I-9 retention compliance due to poor tracking systems that don't automatically calculate retention deadlines or flag forms eligible for destruction.

Lake Mead Mobile Notary provides I-9 verification services with detailed record-keeping support that helps Las Vegas and Henderson employers maintain compliant I-9 files. When our mobile notaries complete Section 2 as authorized representatives, we provide employers with date-stamped verification records that clearly document hire dates and retention deadlines, making it easier to manage the 3-year/1-year rule. We also offer guidance on Henderson area businesses regarding digital I-9 storage solutions and audit preparation strategies that ensure your I-9 forms remain accessible and compliant throughout the entire retention period.

To reduce reshoots, include a clear lender checklist with your order. Provide the borrower name, all address variants that appear in underwriting files, and a required photo list in expected order. State whether interiors are allowed and any areas to avoid. Include access rules, contact details if an escort is required, and whether a compliant posting or brief neighbor attempt is approved via Occupancy Verification. For exterior only proof, list specific signage and posted hours frames and use Business Verification SV0001 SV0002. If vehicles or equipment are involved, add Vehicle Collateral Inspection. If there is recent damage, add Loss Draft and Damage Inspection. Coverage includes Sunrise Mountain, Anthem Estates, the UNLV Campus Area, North Las Vegas Airport, Sun City Summerlin, Del Webb Las Vegas, Water Street District, and Seven Hills.

Yes. Nevada DMV accepts VP-136 forms signed by deployed military personnel before departure or notarized by military notaries stationed overseas. Pre-deployment VP-136 notarization allows service members to authorize family members to sell vehicles, complete registration renewals, and handle DMV transactions during deployment throughout Las Vegas and Henderson military family communities.

Military notaries at overseas bases can notarize VP-136 forms provided the notarial certificate meets Nevada acknowledgment requirements. Nevada DMV accepts military notary certificates with proper commission information and official seal. Mobile notary service coordinates pre-deployment VP-136 notarization near Nellis Air Force Base and Creech AFB family housing areas.

🎖️ Common Military VP-136 Uses:

• Authorizing spouses to sell vehicles during PCS (Permanent Change of Station) moves
• Family members completing vehicle registration renewals while deployed
• Parents or siblings handling total loss insurance claims and title work
• Agents completing DMV transactions for service members on extended deployment
• Trade-in authorizations when military member cannot attend dealership signing

📋 Pre-Deployment VP-136 Best Practices:

• Schedule notarization 2-4 weeks before deployment departure
• List specific powers (sell, register, title transfer, insurance claims)
• Include all vehicles owned by service member
• Authorize trusted family member or power of attorney holder
• Keep original notarized VP-136 with authorized person
• Provide copy to dealerships or insurance companies as needed

Related Questions

• What are VP-136 notarization requirements?
• How long is a notarized VP-136 valid?
• Do title transfers require notarization in Nevada?