Only the principal (vehicle owner granting authority) must appear before the notary. The agent does not sign VP-136 and does not need to be present during notarization. Nevada DMV requires proper acknowledgment certificate with Nevada notary commission information, official seal impression, and original signatures only.

📋 Principal Requirements:

• Valid government photo ID (Nevada license, passport, state ID, military ID)
• Must be physically present before Nevada notary (no remote notarization)
• Must sign form in notary's presence (cannot pre-sign)
• Must be alert and understand the document's purpose
• Full legal name must match vehicle title exactly

✅ Form Completion Requirements:

• Principal and agent full legal names and addresses
• Vehicle year, make, model, and 17-character VIN (must match title)
• Specific powers granted (title transfer, registration, duplicate title, lien release)
• Nevada notarial acknowledgment certificate completed by notary
• Official Nevada notary seal impression (legible and complete)

⚠️ Common DMV Rejection Reasons:

• Missing or illegible notary seal
• Pre-signed forms (must sign in notary's presence)
• Incorrect VIN or vehicle description
• Out-of-state notary certificate (must be Nevada notary)
• Photocopied or faxed VP-136 (original required)

Related Questions

• Do all Nevada title transfers require notarization?
• How long is a notarized VP-136 valid?
• Can deployed military use VP-136?

Employers must retain completed I-9 forms for 3 years after the date of hire OR 1 year after employment termination, whichever is later. This means an employee hired on January 1, 2023, and terminated on June 30, 2024, requires I-9 retention until January 1, 2026 (3 years from hire date), not July 1, 2025 (1 year from termination). The "whichever is later" rule ensures long-term employees who leave before the 3-year mark still have their I-9 retained for 1 year post-termination, while short-term employees who leave within months of hire still have their I-9 retained for the full 3 years from hire date. Early destruction or loss of I-9 forms before the required retention period expires triggers automatic penalties of $288 to $2,861 per missing form during ICE audits, even if the original I-9 was completed correctly.

The retention requirement applies to all I-9 forms regardless of whether the employee was full-time, part-time, seasonal, or temporary, and includes all supporting documentation such as copies of identity documents (if the employer chose to retain them), reverification records (Section 3), and any notes or correspondence related to the I-9 completion process. Employers must store I-9 forms separately from personnel files and ensure they are readily accessible for ICE inspection—typically within 3 business days of receiving a Notice of Inspection. Digital storage is permitted if the system maintains data integrity, prevents unauthorized alterations, and can produce readable paper copies on demand. Many employers struggle with I-9 retention compliance due to poor tracking systems that don't automatically calculate retention deadlines or flag forms eligible for destruction.

Lake Mead Mobile Notary provides I-9 verification services with detailed record-keeping support that helps Las Vegas and Henderson employers maintain compliant I-9 files. When our mobile notaries complete Section 2 as authorized representatives, we provide employers with date-stamped verification records that clearly document hire dates and retention deadlines, making it easier to manage the 3-year/1-year rule. We also offer guidance on Henderson area businesses regarding digital I-9 storage solutions and audit preparation strategies that ensure your I-9 forms remain accessible and compliant throughout the entire retention period.