An Occupancy Verification confirms if a unit is occupied or vacant using a discrete approach, exterior photos, and simple observations. When appropriate, a brief neighbor attempt helps confirm status. On request we post a compliant door tag and provide a photo of the posting. Results and time stamped images are delivered the same day in most cases for assets in Las Vegas, Downtown Las Vegas, Spring Valley, the Las Vegas Strip, Summerlin South, North Las Vegas, Henderson, and Boulder City.

Remote verification of I-9 documents is allowed through December 31, 2025, under DHS's flexible verification policy, but physical document inspection remains required within 3 business days of the employee's start date or when normal in-person operations resume. This temporary accommodation applies only to employers operating entirely remotely or whose employees work at locations where no authorized representative can physically meet them during the verification window. Multi-state remote workers create additional complexity when state employment laws, tax requirements, and federal I-9 obligations intersect—for example, a Nevada employer hiring a remote worker in California must comply with both federal I-9 rules and California labor law notice requirements, while ensuring the authorized representative examining documents follows proper verification procedures regardless of the employee's physical location.

Best practices for remote worker I-9 compliance include: using authorized representatives located near remote employees for in-person document examination, conducting video conference verification only when truly no in-person alternative exists and documenting why physical inspection was impossible, retaining detailed records of remote verification sessions including screenshots of documents examined and explanation of circumstances requiring remote verification, scheduling physical document inspection as soon as the remote employee visits a company location or travels to an area with authorized representative coverage, and implementing clear written policies explaining when remote verification is permitted versus when in-person verification is required. Many employers incorrectly assume remote verification is a permanent option or automatically available for any remote worker, but DHS guidance emphasizes that physical document examination remains the standard and remote alternatives must be justified by genuine operational constraints.

Lake Mead Mobile Notary eliminates remote verification compliance risks by providing in-person I-9 verification for remote workers throughout Nevada and neighboring states. Our mobile notaries travel to remote employee home offices in Henderson, Las Vegas, Boulder City, and throughout Clark County, completing Section 2 with proper physical document examination that satisfies all federal requirements without relying on temporary remote accommodations. For employers with remote workers outside our service area, we coordinate with trusted notary networks nationwide to arrange compliant in-person verification, ensuring every I-9 meets audit standards regardless of where your employees work. This approach creates audit-ready I-9 forms from day one and avoids the documentation burden of justifying why remote verification was necessary.

No. Nevada law requires the person signing a document to be physically present before the notary during notarization, OR use remote online notarization (RON) where the signer is connected via secure video and the notary verifies their identity digitally. You cannot notarize an emergency authorization if the pharmacist or authorized signer is completely absent. However, emergency scenarios have solutions through mobile notarization or RON.

Real Scenario: A Henderson pharmacy experienced an emergency drug supply situation requiring immediate notarized authorization to access an emergency wholesaler. The pharmacist-in-charge was on personal leave out of state. The pharmacy manager (not a pharmacist) attempted to sign and have notarized the emergency authorization document. This is problematic because (1) non-pharmacist cannot typically authorize pharmacy emergency procurement, and (2) the authorized signer (pharmacist) was not present for notarization.

Solution: The pharmacy needed to contact their pharmacist-in-charge remotely and conduct remote online notarization (RON) where the pharmacist verified their identity via video conference while the notary witnessed the signing electronically. This provided valid legal notarization while accommodating the emergency.

Nevada RON Requirements: Nevada permits remote online notarization for most business documents including emergency pharmacy authorizations, IF:

• The signer has valid government-issued ID
• The notary verifies identity through secure video conference
• The document can be electronically signed or re-printed after RON for physical signatures
• Both parties use compliant RON platforms

For True Emergencies: When the authorized signer is unavailable and cannot be reached remotely, the pharmacy must document the emergency circumstances and potentially use a durable power of attorney previously executed and notarized by an authorized pharmacy representative. This pre-signed document grants emergency authority without requiring new notarization during the crisis.

Lake Mead Mobile Notary coordinates both in-person emergency notarization (if the signer becomes available) and remote online notarization (if the signer must participate remotely). Same-day service ensures emergency authorizations are notarized while the supply situation is still critical.